View tab

Documents Views Group:- 

View the document as different styles. 

⮚ Print layout 

               How to Access Print Layout:

1. Click the “View” tab: This is located on the Word ribbon.
2. Select “Print Layout”: This option is usually highlighted by default. If it’s not, click on it to activate it.

Keyboard Shortcut:

You can also use the keyboard shortcut Ctrl+Alt+P to quickly switch to Print Layout view.

⮚ Full screen reading 

               Full-screen reading mode in Word provides a distraction-free environment for reading your documents. Here’s how to activate it:

Method 1: Using the Ribbon

1. Open your document: Ensure the document you want to read is open in Word.
2. Navigate to the “View” tab: Click on the “View” tab in the Word ribbon.
3. Select “Read Mode”: Click on the “Read Mode” button. This will switch your document to full-screen reading mode.

⮚ Web layout 

⮚ Outline 

⮚ Draft

Show/Hide Group:- 

The Show/Hide Group on the Microsoft Word 2007 View tab is where you can choose to display the following tools: 

Ruler: 

The Ruler displays above your document and along the left side of your document and basically looks like a ruler. This is a helpful tool for setting tabs, indents, and margins. 

The ruler in Microsoft Word is a valuable tool for precise formatting. It helps you set margins, indents, and tab stops, ensuring consistent and professional-looking documents.

To show the ruler:

1. Go to the View
2. Check the Ruler

Using the Ruler:

• Setting Margins:
  • Hover your mouse over the left or right edge of the horizontal ruler until the cursor changes to a double-headed arrow.
  • Click and drag the edge to adjust the margin.
  • Similarly, you can adjust the top and bottom margins by dragging the edges of the vertical ruler.
• Creating Indents:
  • First-line indent: Drag the small triangle at the left end of the horizontal ruler.
  • Hanging indent: Drag the larger triangle below the first-line indent triangle.
• Setting Tab Stops:
  • Click on the type of tab stop you want (left, center, right, or decimal) on the ruler.
  • Click on the desired position on the ruler to set the tab stop.

Gridlines: 

When you check the gridlines box, horizontal and vertical lines will be displayed on your document.

Gridlines in Word are a visual aid that can help you align text, images, and other objects on your page. They appear as a faint grid on your document, making it easier to position elements precisely.

How to Show or Hide Gridlines:

1. Go to the “View” tab: Click on the “View” tab in the Word ribbon.
2. Check or uncheck “Gridlines”: In the “Show” group, check the “Gridlines” box to display them or uncheck it to hide them.

Document Map: 

An outline of your document’s headings will be displayed in a pane on the left side of your document. You can then use this pane to quickly navigate to different parts of your document. Just click on a heading and you’ll move to where that heading is in your document. 

The Document Map in Microsoft Word is a handy tool that provides a visual overview of your document’s structure. It displays your headings and subheadings in a hierarchical format, allowing you to quickly navigate through your document.

How to Use the Document Map:

1. Open the Document Map:
   • Go to the View tab in the Word ribbon.
   • Check the Navigation Pane
   • In the Navigation Pane, click the Document Map
2. Navigate Your Document:
   • Click on a heading in the Document Map to jump directly to that section in your document.
   • Use the scroll bar in the Document Map to quickly move through your document’s structure.
   • Collapse or expand sections to focus on specific parts of your document.

Creating a Clear Document Map: To ensure your Document Map is effective, it’s important to use heading styles consistently. Word automatically recognizes headings when you apply the appropriate styles, such as Heading 1, Heading 2, and so on.

Thumbnails: 

the pages of your document will be displayed as thumbnails in a pane on the left side of your document.  You can then just click on any thumbnail to go directly to that page. 

Thumbnails in Word refer to small visual representations of your document’s pages. They are typically found in the Navigation Pane, which you can access from the View tab.

How to Access Thumbnails:

1. Go to the View tab: Click on the “View” tab in the Word ribbon.
2. Check the Navigation Pane: In the “Show” group, check the “Navigation Pane” box.
3. Select Thumbnails: In the Navigation Pane, click the “Thumbnails” button.

Using Thumbnails:

• Page Navigation: Click on a thumbnail to quickly jump to that specific page.
• Page Scrolling: Scroll through the thumbnails to get a visual overview of your document.
• Page Organization: You can rearrange pages by dragging and dropping thumbnails.

Message Bar: 

If something in a document poses a potential security risk, an alert bar will appear. To make it go away, just uncheck the Message Bar box. 

Zoom Group:- 

⮚ The Zoom group on the View tab allows you to increase or decrease the size of the view of your  document. 

⮚ It just simply changes the view size. 

⮚ And click the 100% button to bring your document back to 100% view. 

⮚ Other options in the Zoom group include One Page, Two Pages and Page Width. 

⮚ Click on One Page to view the entire width of the document, one page at a time. 

⮚ Click on Two Pages to view the entire width of the document, two pages at a time (the pages will be side  by side). 

⮚ Click on Page Width to increase the view of a single page (you do not see the entire width of the  document in this view). 

Window Group 

New Window:- 

The New Window option opens up another window that contains a view of the current document that  you are working on 

Opening a new window in Word allows you to work on different parts of the same document simultaneously. This can be especially helpful when you need to reference one section while working on another.

Here’s how to open a new window:

1. Go to the “View” tab: Click on the “View” tab in the Word ribbon.
2. Select “New Window”: Click on the “New Window” button.

This will open a new window displaying the same document. You can then independently scroll, zoom, and edit in each window. Changes made in one window will be reflected in the other.

Arrange all:- 

Use Arrange All to tile all open windows. If you have a Word document open, an Excel document, and the  Internet open, all three windows will be tiled in one view. 

The “Arrange All” feature in Word allows you to organize multiple open document windows on your screen. This can be helpful when you’re working on several documents simultaneously and want to view them side-by-side or in a tiled layout.

Here’s how to use it:

1. Open multiple documents: Make sure you have at least two Word documents open.
2. Go to the “View” tab: Click on the “View” tab in the Word ribbon.
3. Click “Arrange All”: In the “Window” group, click the “Arrange All” button.

This will arrange all your open Word windows in a tiled layout, making it easier to switch between them and compare information.

Split:- 

it “splits” the current document into two parts within one window 

Splitting a window in Word allows you to view two different parts of your document simultaneously. This can be helpful when you want to reference one section while working on another, or when you want to compare different parts of your document.

To split a window:

1. Go to the “View” tab: Click on the “View” tab in the Word ribbon.
2. Select “Split”: Click on the “Split” button.

This will divide your document window into two panes. You can then scroll and edit independently in each pane.

To remove the split:

• Drag the divider bar: Move the divider bar to the top or bottom of the window.

Macros group 

Macros are useful in re-enabling a certain order of tasks that you may perform commonly.

For example, if you add a title, heading, your name and date to almost every document that you put together, it makes sense to add these steps to a Macro and then run it every time you start a new document. 

⮚ Go to macro option 

⮚ Click the record macro 

⮚ Type the macro name  

⮚ Click the keyboard diagram 

⮚ Type the short cut 

⮚ Press ok 

⮚ Type the matter in document 

⮚ Click stop recording 

⮚ Click the macro name (or) type the short cut  

⮚ Display the matter 

The Macros group in Word is a powerful tool that allows you to automate repetitive tasks and streamline your workflow. It’s located under the Developer tab.

Key Features of the Macros Group:

• Record Macro: This feature allows you to record a series of actions that you want to automate. Word will record your keystrokes and mouse clicks, and then save them as a macro.
• Run Macro: This feature lets you execute a previously recorded macro.
• View Macros: This opens the Macro dialog box, where you can view, edit, and delete existing macros.

Macros: This button opens the Macro dialog box, where you can create, edit, and run macros.